Privacy Policy | Dr. Andrey Filimonov ENT

Last Updated: May 20, 2025

1. Website Information

Website Owner: Dr. Andrey Filimonov
Website URL: www.sinusdocnj.com
Name and address of website host: Netlify, Inc., 44 Montgomery Street, Suite 300, San Francisco, California 94104, USA.
Secure Form Provider: MailHippo, (DBA "Form Hippo") Inc., 2637 E. Atlantic Blvd. #1063, Pompano Beach, FL 33062, USA.

2. Privacy Policy

Introduction

Dr. Andrey Filimonov ("we," "our," or "us") is committed to protecting your privacy and your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.sinusdocnj.com (the "Website"), particularly when you use our prospective patient information form provided by Form Hippo.

Please read this Privacy Policy carefully. By accessing or using our Website, you acknowledge that you have read, understood, and agree to the terms of this Privacy Policy.

Information We Collect

Personal Information You Provide Through Our Secure Form:

We collect personal information that you voluntarily provide to us when you complete and submit the prospective patient information form on our Website, which is facilitated by Form Hippo and designed to be HIPAA compliant. The information collected includes:

Your full name
Your email address
Your phone number
Any information you choose to provide in the "comment" section of the form.

Please be aware that information you submit in the "comment" section may constitute Protected Health Information (PHI).

Protected Health Information (PHI):

Information collected through our secure online form, particularly any health-related details you provide in the "comment" section, may be considered PHI under the Health Insurance Portability and Accountability Act of 1996 (HIPAA). We are committed to protecting the privacy and security of your PHI in compliance with HIPAA.

The information you submit via the Website form is intended for initial contact and inquiry purposes. More detailed PHI (such as comprehensive medical history or insurance details) will typically be collected by Dr. Andrey Filimonov's affiliated hospital (or practice) during subsequent interactions, as outlined in our Notice of Privacy Practices (NPP).

Automatically Collected Information (Analytics Data):

When you visit our Website, we may automatically collect certain information about your device and browsing activity using third-party services such as Google Analytics. This information helps us improve our Website and services. This data may include:

Your IP address
Your browser type and version
Your operating system
The pages you visit on our Website
The time and date of your visit
Referring website addresses
Other technical information

This information is collected through cookies and similar tracking technologies. For more information on how Google Analytics collects and processes data, please visit Google's Privacy & Terms page (policies.google.com/privacy). You can learn about available opt-outs for Google Analytics by visiting tools.google.com/dlpage/gaoptout.

How We Use Your Information

We use the information we collect from you for the following purposes:

Information from the Prospective Patient Form:

To respond to your inquiries and requests submitted through the form.
To facilitate scheduling of appointments with Dr. Andrey Filimonov.
To provide your submitted information to Dr. Andrey Filimonov and the hospital/clinic where he practices, for the purpose of follow-up, potential patient care, and appointment coordination.
To communicate with you regarding your inquiry or potential appointments.
To send you administrative information related to your interactions with us initiated through the Website.

Automatically Collected Information (Analytics Data):

To operate, maintain, and improve our Website.
To analyze usage patterns to enhance our Website's functionality, content, and user experience.
To monitor and prevent security threats, fraud, and unauthorized activity.

General Uses:

To comply with applicable legal and regulatory obligations.

Disclosure of Your Information

We do not sell your personal information. We may share your information in the following circumstances:

To Dr. Andrey Filimonov and Affiliated Hospital/Clinic: Information you submit through the prospective patient form (including name, email, phone number, and any comments/PHI) will be provided to Dr. Andrey Filimonov and the Affiliated Hospital/Clinic to facilitate your care, appointment scheduling, and to respond to your inquiry.
Service Providers (Business Associates): We may share your information with third-party service providers who perform services on our behalf and are contractually bound to protect your information. These include:
- Form Hippo, as the provider of our secure, HIPAA-compliant online form, to ensure the secure transmission and handling of your submitted data.
- Google Analytics, for website traffic analysis (as described above).
These providers are obligated to maintain the confidentiality and security of your information and are restricted from using it for any purpose other than providing services to us.
Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order, subpoena, or government investigation).
Protection of Rights: We may disclose information if we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person, or as evidence in litigation in which we are involved.
Business Transfers: In the event of a merger, acquisition, sale of assets, or other business transfer, your information may be transferred as part of that transaction. We will notify you via a prominent notice on our Website of any change in ownership or uses of your personal information.

HIPAA and Your Health Information

Our handling of your PHI is governed by HIPAA. Information submitted through our secure online form via Form Hippo that qualifies as PHI will be protected in accordance with HIPAA standards by Dr. Andrey Filimonov's practice and the Affiliated Hospital. For more detailed information about your privacy rights under HIPAA and how Dr. Andrey Filimonov's practice uses and discloses your PHI, please refer to the Notice of Privacy Practices (NPP). The NPP is typically provided to patients at their first appointment or can be requested directly from the practice.

Security of Your Information

We are committed to protecting the security of your information. We use a secure, HIPAA-compliant form provided by Form Hippo for collecting your information through our Website. We also implement administrative, technical, and physical security measures designed to protect your personal information from unauthorized access, use, alteration, or disclosure. However, please be aware that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

Your Privacy Rights

Depending on your jurisdiction, you may have certain rights regarding your personal information, such as the right to access, correct, or delete your data.

To exercise these rights with respect to information collected via this Website (e.g., your contact details submitted via the form, analytics data), please contact us using the information provided in the "Contact Us" section below.
For requests related to your Protected Health Information (PHI) managed by Dr. Andrey Filimonov's practice, please refer to the procedures outlined in the Notice of Privacy Practices (NPP) provided by the practice.

Children's Privacy

Our Website is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13 through this Website. If we become aware that we have inadvertently collected personal information from a child under 13 without verification of parental consent, we will take steps to delete that information. If you are a parent or guardian and believe that your child has provided us with personal information through the Website, please contact us so that we can take appropriate action.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices related to this Website, please contact us:

Email: andreyf@njms.rutgers.edu

Please use the contact form available on our website if you have any questions or concerns.

3. Use of Cookies

Our Website uses cookies to enhance your browsing experience, analyze site traffic, and assist in our marketing efforts. A cookie is a small text file that a website saves on your computer or mobile device when you visit the site.

Types of Cookies We Use:

Strictly Necessary Cookies: These cookies are essential for you to browse the Website and use its features, such as accessing secure areas of the site (like our patient inquiry form provided by Form Hippo). Netlify may also use cookies necessary for serving the website.
Performance/Analytics Cookies: We use Google Analytics to collect information about how visitors use our Website. These cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from, and the pages they visited. We use this information to compile reports and to help us improve the Website.
Functionality Cookies: These cookies allow the Website to remember choices you make (such as your language or the region you are in) and provide enhanced, more personal features.
Third-Party Cookies: Our secure form provider, Form Hippo, may use cookies to ensure the functionality and security of the form submission process. Please refer to their privacy policy for more details.

Managing Cookies:

You can control and/or delete cookies as you wish. Most web browsers allow some control of most cookies through the browser settings. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.

To learn more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout.

By continuing to use our Website, you are agreeing to our use of cookies as described in this policy.

4. Terms and Service

5. Refund Policy

This Website is for informational purposes and to allow prospective patients to submit inquiries to Dr. Andrey Filimonov's practice. No medical services are sold, and no payments for medical services are processed directly through this Website. Therefore, a refund policy is not applicable to the use of this Website.

Any financial arrangements, billing, and payments for medical services provided by Dr. Andrey Filimonov will be handled directly by his practice or the Affiliated Hospital and are subject to their respective financial policies and any agreements made at the time of service. Please consult with the practice directly for information regarding their policies on payment for services.

6. Notice for Copyright

All content included on this Website, such as text, graphics, logos, images, as well as the compilation thereof, and any software used on the Site, is the property of Dr. Andrey Filimonov or its content suppliers and protected by copyright and other laws that protect intellectual property and proprietary rights. You agree to observe and abide by all copyright and other proprietary notices, legends, or other restrictions contained in any such content and will not make any changes thereto.

You may not modify, publish, transmit, reverse engineer, participate in the transfer or sale, create derivative works, or in any way exploit any of the content, in whole or in part, found on the Website without express written permission from Dr. Andrey Filimonov. Your use of the Website does not entitle you to make any unauthorized use of any protected content, and in particular, you will not delete or alter any proprietary rights or attribution notices in any content.